customer service 3 rules to live by
Being in the customer service industry, I find it hard not to analyze every customer service interaction that I have. I find that most of the time the people that I encounter in customer service jobs are completely untrained, and lack the basic skill set to be successful in customer service.
The main piece of the puzzle that is missing is customer advocacy, and when that is lost, so is the great customer service experience that I expect from each interaction. This is something that I instill in my agents from day one. When a customer has an issue, we need to work as hard to resolve it as possible and always look at an issue from all angles. For example, I was in a Macys store a couple weeks ago with my girl friend and she wanted to get some pants for work. When she found what she was looking for she wanted to get two pairs. Well they only had one size in stock and said they would have to order the other one. So of course, they said that the shipping would cost us. So we proposed the question “if you don’t have the item I want, why should I have to pay for the shipping to buy it. I came into the store so I could have it today” the retail associate stated that the system would not allow her to discount the shipping so she called her supervisor. The supervisor then agreed that they cannot discount it and we would be responsible to pay the shipping charges. Well as it turns out it’s not our fault that they don’t have the item in stock and yet it just became our problem. So we explained again the situation as we see it and asked to speak to the manager ourselves, so the retail associate called the manager again and said “they want to talk to you. They said it not their fault that we don’t have it in stock” My jaw almost hit the floor, she basically just talked about us right in front of us as if we are a big pain in her ass. I don’t even let my agents ask questions like that when the customer is not within ear shot let alone if they can hear. In my opinion, the only thing this woman really wanted was for us to leave, as it did not fit her day to complete her job on behalf of the customer, and they way she said it she obviously had not interest taking care of a customer. The way she positioned our request to the manager gave him the idea that we are terrible customers. As if we are trying to get something for nothing, so of course he was just going to come out and do his dammedest to ensure that if we want to buy from Macys that we would be paying to ship anything they are currently out of stock on.
All in all we got the pant because they magically appeared in stock when she looked again. But customer service rule number one: always be the customers advocate, as a customer service representative be understanding and make sure that you attempt to find a solution to the issue.
So the second piece of the puzzle that most people miss is: always be thinking of what you can do for the customer. This is often harder but your customers will appreciate the fact that you are finding some kind of solution to the issue.
We went in to America’s credit union to close and account, as they are becoming bank of America’s credit union (at least that’s how they are known in my house). The first lady that helped us pretty much just looked at what we were up to and didn’t know what to do so asked a peer. At that point, the peer took over and told us that we cannot pay off the credit card and close the account because there is still going to be interest on the next month. Well I can understand that, but we were more than willing to pay it out right there, and utilize the $50 that is held in the savings account to go against it as well. The person setting behind the desk said that we couldn’t do that and that we would need to come back into the location on the billing cycle and pay the balance before we could close the account. Well all things considered we have the money now we are in their location and don’t want to have an account. So the bank manager gets involved and says that there should be an easier way but if we don’t want to come back we have to pay what is due now then when the bill cycle changes they take the left over funds and issue a check. So they found another way to drag out this process, and yea they found a solution, but it’s a shitty solution to the issue at hand. So after a few more phone calls and more telling us they can’t meet our requests. I come up with the solution, and that is to pay all but $50 of the balance on the account then when the bill cycle happens to transfer the $50 in the savings to pay the last balance on the credit card then close the account. This would alleviate the need to send a check, and we walk away without ever having to set foot in that piece of shit bank ever again (that’s right I called it a bank, the way I see it is if they’re going to act like a bank I’m going to call them one). Throughout the entire experience not once did any employee if Bank of America’s credit union ever care to ask why we were closing our account. These are the basics, if your customer wants to leave find out why, this enables you to either resolve the issue their leaving over, or to make changes so that other people don’t follow suit! If my agents take calls this way continually they become unemployed
So rule number 2
Always look outside the box, and focus on what you can do for the customer, just because its not exactly what their looking for doesn’t mean it’s not satisfactory for your consumer.
Rule number 3
Never let a customer quit your business without finding out why. This gives you the opportunity to find unique ways to save their business instead of just giving it to your competitor.
So in the end these are just the main things that drive me fucking crazy in the world of customer service. So follow these three simple rules for better success in your customer transactions
